PA to The CEO
Our client in the life insurance, Bona Life requires an analytical, dynamic, and experienced individual who will play a pivotal role in driving sustainable growth and operational efficiency of the company as a Personal assistant, reporting to the Chief Executive Officer
MAIN PURPOSE OF THE JOB
Reporting to the CEO, the Personal Assistant will manage office of the CEO through the provision of secretarial and administrative support services in order to enhance efficiency and project a positive image of the office; to act as the interface between the CEO and internal and external clients.
POSITION PREREQUISITES
Qualification: Higher Diploma in Secretarial Studies, Business Administration or related degree
Experience: Minimum of five (5) years post qualification experience as a Secretary/Typist in a computerized office environment
Experiential knowledge of insurance, business information and computerized office practices and procedure, preferably in insurance industry.
RESPONSIBILITIES
Information Management
- Manage the flow of information to the CEO through the following tasks:
- Receive telephone calls and correspondences
- Screen phone calls and summarize any reports and memos received before passing them onward
Managing the CEO’s Office
- Manage and maintain office supply inventory and replenishment
- Manage and maintain the calendar of the CEO
- Prepare and format information for internal and external distribution
- Create computerized presentations where required
Managing of Meetings at CEO’s office
- Attend to visitors/clients, advise staff and any outsiders of any meetings.
- Issue meeting reminders and confirm attendance prior to the meeting
- Ensure relevant documents are circulated to all attendees prior to meetings
- Make logistic arrangements for meetings
- Take minutes, draft and circulate minutes after vetting.
- Filing and records management
- Provide other administrative and clerical assistance as required.
COMPETENCIES
- Result oriented
- Presentation skills
- Strong Communication skills
- Integrity, Trust & Ethical
- Accountability
- Emotional Intelligence
Only shortlisted candidates will be contacted, please fill in the application form below to be considered.